Withdrawals
Withdrawals initiated by authors
Authors may withdraw their manuscript at any stage of the editorial process. However, 2 conditions must be met for a withdrawal request to be processed:
- The Editorial System and the withdrawal statement must provide a clear and specific reason for withdrawal.
- All authors must consent to the withdrawal. All authors should scan and submit a statement signed as a PDF file to the editorial office at [redakcja@umw.edu.pl] and/or upload it to the Editorial System as an Additional File.
Until these conditions are fulfilled, the manuscript cannot be considered withdrawn.
The withdrawal statement form is available HERE.
Please note that if you intend to resubmit the manuscript, it is advisable to address necessary corrections during the initial verification or peer-review process rather than withdrawing the submission. A withdrawn and resubmitted manuscript is assessed as an entirely new submission – the previous (withdrawn) submission is not considered; consequently, it prolongs the whole assessment process.
Withdrawals initiated by the editorial office
A manuscript will be withdrawn by the editorial office if:
- After acceptance, evidence of scientific misconduct is found
- Authors fail to sign the license agreement form within 30 days after acceptance
- Authors fail to pay the article processing charge (APC) within 30 days after acceptance
- Authors repeatedly fail to correct the galley proof or cease communication with the editorial office in this regard for more than 30 days.
Refund policy (withdrawals after the APC has already been paid)
Adv Clin Exp Med does not refund the APC once it has been paid. This policy applies in the following cases:
- When authors withdraw a manuscript after acceptance and payment of the APC (but before publication), regardless of the reason for withdrawal.
- When the editors withdraw the manuscript due to the authors' failure to adequately correct errors or an attempt to change the authorship after acceptance (which violates our policy).
- When articles are retracted after publication due to author error or misconduct.
The APC is not a publication fee but an article-processing charge. It covers the costs of peer review, statistical review, editing, and typesetting. Most of this work is completed before the APC is paid.
In exceptional cases, authors may appeal to the Editor-in-Chief, whose decision is final.
Withdrawal after acceptance due to funding limitations
We ask that authors submit papers to our journal only if they have funding. Before submitting, please ensure you have the funds to pay the APC if the manuscript is accepted.
https://advances.umw.edu.pl/en/article-processing-charges/
Please note that our journal offers neither APC waivers nor discounts, including discounts for researchers from lower-income countries and countries against which international sanctions have been imposed.
Ethical considerations concerning withdrawals
Before you withdraw a paper, please consider that the editor and reviewers have likely already invested significant time reviewing your manuscript. The further along in the paper's peer-review process, the greater the ethical concern with withdrawing a manuscript, given that a considerable amount of time has been spent on the paper by reviewers, editors, and editorial assistants. Please let us know before withdrawing if there is anything we can do to avoid the withdrawal. We are happy to work with authors to remove any perceived barriers to publishing.
Please note that it is unethical and considered violating scientific norms (i.e., poor scientific practice bordering on scientific misconduct) to submit a paper still under consideration at a journal A to a different journal B. If you have already created a duplicate submission, please immediately withdraw your paper from the other journal and only submit it after receiving confirmation that your withdrawal request has been successfully processed. Otherwise, according to international best practices on publication ethics, a withdrawal may violate the research community's norms and have negative consequences for the authors.
Withdrawing a published paper
Withdrawal is possible during the initial verification process, from the peer-review process or after acceptance, before publication. Withdrawing a paper after publication is called a retraction. Please see https://advances.umw.edu.pl/en/appeals-complaints-corrections-retractions-commentaries for retraction policies.